BUSINESS OPERATIONS COORDINATOR 

Role Description

CAVERLY MORGAN LLC


Location: Remote (with possible Portland OR and/or Whidbey Island WA-based work)

Job Type: Part-Time, Independent Contractor 

Compensation: $25/hr

Schedule: 15 - 20 hours per week, M-F 

Start Date:  Late October, 2025

Reports to: Jenna Tighe, Managing Director for Caverly Morgan

We are seeking someone to join our team who is passionate about strategic workflow and community support, and enjoys being responsive to emergent needs and possibilities.  This person recognizes that processes can be as important as the content of work, provides technical know-how and thrives in a fast paced, growing and multifaceted work environment. 

ABOUT CAVERLY MORGAN, LLC

We are committed to igniting personal transformation and collective awakening. Through our offerings and business model, we are dedicated to actualizing possibility, serving love, and embodying the truth of our shared being.

As a business we aim to raise Caverly’s public profile and grow community engagement. We also seek to apply liberatory practices to the way we conduct business— we understand places of work have a vital role to play in dismantling systems of oppression and re-balancing equity.

OPPORTUNITY

We are a small, dedicated team with a big and bold vision. We are looking for someone who can skillfully coordinate business operations and contribute to a compassionate and courageous work environment as we further build infrastructure and grow. We are as excited about bringing the teachings of transformation and awakening to life into our work environment as we are about bringing them out into the world. We also welcome and are committed to being upleveled in organizational technology and engagement metrics. 

We are committed to applying the principles of contemplative teachings to our business model. This means that we regularly engage in compassionate awareness practices and explore business strategies that further collective awakening and equity re-balancing.

SKILLSET

As Business Operations Coordinator (BOC), your purpose is to ensure our programs and events run smoothly while supporting the growth of our mission-driven work. You will bring projects to life through compassionate self-awareness, effective systems and technology, attentive event and retreat coordination, and responsive team collaboration. 

The ideal BOC brings strong technical skills, project management expertise, and collaborative interpersonal abilities, taking ownership of program logistics, streamlining workflows, and leveraging organizational technologies to support the team and advance our mission

SCOPE OF WORK

While specific tasks will vary week to week, we anticipate the general breakdown being:

  • Business Operations: 55%

  • Community Engagement and Communications: 25% 

  • Systems Management: 10%

  • Other duties as assigned: 10%

POSITION REQUIREMENTS

We are looking for someone who:

  • Has a minimum of three years administrative experience.

  • Demonstrates self-awareness in terms of understanding their own culture, identity, biases, prejudices, power, privilege, and stereotypes.

  • Has a combination of life or work experience and/or training in anti-racism and equity work.

  • Has demonstrated excellent customer service and communication skills.

  • Brings strong computer skills, with proficiency in Google Suite, MailChimp, Social Media platforms (Instagram,  Facebook, YouTube), and database programs.

  • Can do quality work and meet deadlines with efficiency, consistency and reliability.

  • Excels at managing multiple projects, thoughtfully meeting deadlines and facilitating efficient solutions.

  • Is a self-starter, able to work independently and be an accountable part of a team. Also enjoys direct communication, fast-paced work and managing multiple projects simultaneously.

We strongly prefer someone who:

  • Has experience with Mighty Networks and Substack. 

  • Is tech-savvy and comfortable with existing and emerging technologies

  • Has demonstrated experience building and strengthening community engagement.

  • Has experience generating compelling, on-brand copy for newsletters, social media and other marketing platforms.

  • Has an interest in mindfulness/meditation practices.

  • Is familiar with nonduality practices and teachings.

  • Has a strong passion for the vision of liberation for all.

CORE RESPONSIBILITIES

Business Operations 

  • Own and oversee event logistics from planning through completion. This includes designing and managing workflows and timelines, anticipating risks and addressing challenges proactively, coordinating travel and accommodations, creating detailed portal-to-portal itineraries, managing vendor relationships and contracts, setting up virtual platforms (e.g., Zoom), and ensuring all preparatory notes, resources, and links are organized and accessible for the team and participants.

  • Schedule meetings and events; manage CM and organizational calendars through Google Suite.

  • Set-up CM out of office replies; maintain up-to-date email signatures across the organization.

  • Build google forms for events, retreats and courses (e.g., pre-program information, scholarship applications, rideshares, feedback/testimonials, contact shares) as well as registrant travel guidance for in-person events.

  • Procure office supplies and equipment; maintain book inventory and sales.

  • Tend to emergent tasks to support organizational workflow and growth.

  • Support Managing Director in codifying organizational knowledge and procedures by developing Standard Operating Procedures (SOPs).

  • Provide other general assistance and support to CM, Managing Director and Digital Media Manager.


Community Engagement and Communications 

  • Serve as primary admin support for Tuesday Sits, Seasonal Meditation Gatherings, and other ongoing programming.

  • Manage assist/hello@ inboxes. This encompasses answering website submissions, general inquiries and questions about core programs, in a timely manner.

  • Create advanced preparatory materials for speaking engagements and events. Provide CM and Managing Director with initial research and links; add key notes to calendar.

  • Provide teaching partners/venues with required contract materials. This may entail: applications, W-9, payment methods, bios, headshots, write-up, and title. 

  • Maintain Teaching Topics spreadsheet.

  • Research podcast and teaching opportunities, and additional ways to get CM teachings out in the world. At times this may involve nurturing key relationships on behalf of CMLLC.

  • Proof social media posts and newsletters as needed. (Opportunities to write additional newsletters if desired.)

  • Manage contacts and email lists: import and tag contacts, and build specialized and early notification lists.

  • Provide regular website functionality audits.

  • Cue up Digital Media Manager and Managing Director for timely website and LinkTree updates, social media posts and promotional newsletters.


Systems Management

  • Manage Google Suites and Momence and other key platforms for the organization.

  • Manage contact and programming management databases.

  • Oversee our shared drive, ensuring all files and resources are organized, current, and easily accessible. Develop and implement efficient folder structures, naming conventions, and documentation standards, continuously identifying opportunities to streamline workflows and improve team-wide information management processes.

  • Support Managing Director in effective workflow systems and solutions. 

  • Advise team in technology capacity building and innovation.


Team Collaboration and Leadership

  • Bring the organizational mission, vision and strategic plan to life through core areas of responsibilities.

  • Provide support to other team members, as well as be supported by team members.

  • Perform other duties as assigned to support the health and growth of the organization and its community.



ENCOURAGEMENT

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We recognize that experience can be gained in a variety of ways: lived, professional, volunteer and other experience. We thoroughly look through application questions and resumes in order to qualify candidates for our open positions.

If you are interested in this position, but think you may not meet all the above criteria, please do apply!


How to Apply

Please send a cover letter and resume (both in PDF format) to:
📩 Jenna Tighe, Managing Director — assist@caverlymorgan.org

When applying, please include the title of the role you’re applying for in the subject line of your email (e.g., Business Operations Coordinator – Application).

As a small team we expect to review applications one to two times a week until the position is filled; we will only be contacting applicants we would like to interview.